Total Cost of Ownership (TCO) Analysis Template
Published on: December 10, 2024
Summary
Section 1: General Information
Software Name: ____________________________
Vendor: _________________________________
Evaluator Name: ___________________________
Date of Analysis: _________________________
Section 2: Cost Categories
Use this table to itemize and calculate costs for each solution. Add rows as needed.
1. Acquisition Costs
Item | Cost ($) | Notes |
Licensing fees | ||
Initial subscription fees | ||
One-time purchase fees | ||
Vendor onboarding fees | ||
Other acquisition costs |
Total Acquisition Costs: $____________________
2. Implementation Costs
Item | Cost ($) | Notes |
Installation and setup fees | ||
Configuration/customization | ||
Training costs | ||
Data migration costs | ||
Consulting or support fees | ||
Other implementation costs |
Total Implementation Costs: $____________________
3. Operational Costs
Item | Annual Cost ($) | Notes |
Annual subscription fees | ||
Maintenance and support fees | ||
Cloud hosting costs | ||
Upgrades and updates | ||
Additional user licenses | ||
Other operational costs |
Total Operational Costs (per year): $____________________
4. Indirect Costs
Item | Cost ($) | Notes |
Downtime costs | ||
Productivity loss during transition | ||
Compliance or audit penalties | ||
Other indirect costs |
Total Indirect Costs: $____________________
Section 3: Cost Summary
Cost Category | Total Cost ($) |
Total Acquisition Costs | |
Total Implementation Costs | |
Total Operational Costs | |
Total Indirect Costs |
Grand Total (TCO): $____________________
Section 4: Comparative Analysis
Use this section to compare TCO for multiple solutions.
Software Solution | Total TCO ($) | Strengths | Weaknesses |
Section 5: Decision Summary
Recommended Software: _______________________________
Reason for Recommendation:
Additional Notes:
This template ensures a comprehensive evaluation of all costs associated with a software solution, enabling data-driven procurement decisions. Customize as needed for your specific analysis.
